Workplace safety is a critical aspect of any industry, and failure to comply with regulations can result in severe penalties and consequences.  

While some industries, such as construction and hazardous material handling, are well-versed in safety protocols, others may not fully understand the risks and consequences associated with non-compliance.  

In this article, we will unpack the penalties and consequences of workplace safety violations to provide a better understanding of the potential repercussions for small and midsize businesses. 

If you’d like to speak to an HR expert about your business, connect with us. 



OSHA Inspections and Citations 

The Occupational Safety and Health Administration (OSHA) is responsible for ensuring safe and healthy working conditions for employees in the United States. In 2020 and 2021, OSHA conducted over 24,000 inspections, many of which resulted in citations for violations. OSHA inspections can occur for a variety of reasons, such as employee complaints, routine inspections, or in response to accidents. 

If OSHA determines that an employee has been exposed to a hazardous condition, it may issue a citation, which is a written notice of the violation. Citations are generally issued within six months of the occurrence of the violation and are categorized based on seriousness.  

The lowest level violation is a de minimus violation, which is a notice of a violation that does not have a direct or immediate relationship to safety or health and does not carry any monetary penalties. However, serious violations and other-than-serious violations are more severe and can result in fines. 

Serious Violations 

Each serious or other-than-serious violation can carry a maximum penalty of $15,625. Serious violations are issued when there is a substantial probability that death or serious physical harm could result from the identified condition, practice, or method. Some examples of serious violations include failing to provide fall protection equipment, inadequate machine guarding, and failing to properly label hazardous chemicals. 

Other-Than-Serious Violations 

Other-than-serious violations are issued for violations that have a direct relationship to job safety and health but would probably not cause death or serious physical harm. These violations can still result in fines but are typically less severe than serious violations. For example, failing to post OSHA citations, failing to maintain proper records, or failing to provide required safety training could result in other-than-serious violations. 

Willful and Repeat Violations 

The most severe violations are willful and repeat violations, which can result in fines of up to $156,259. A willful violation is issued when the employer acts with intentional disregard for OSHA requirements. For example, if a company does not have an emergency action plan in place and an employee is seriously injured during an evacuation, it could be considered a willful violation. Repeat violations are issued when there has been a previous citation for a similar type of violation within the past five years. 


In addition to fines, OSHA can also seek an injunction against a company in federal court if there is an imminent danger to employees. For example, if OSHA identifies an immediate risk, such as exposed electrical wires that are getting wet and sparking, the agency can seek an injunction unless the company voluntarily addresses the issue. 

Legal Liabilities 

Workplace safety violations can also result in legal liabilities. Employees who are injured on the job due to safety violations may be entitled to workers’ compensation benefits, which can be costly for employers. Employers can also face civil lawsuits from employees who are injured on the job. In some cases, criminal charges can also be filed against employers who knowingly violate safety regulations. 

Reputation Damage 

Workplace safety violations can also damage a company’s reputation. In addition to negative publicity, workplace safety violations can result in loss of business, reduced investor confidence, and difficulty recruiting new employees. Consumers and business partners may also be less likely to do business with a company that has a history of safety violations. 

Apart from the penalties and fines, workplace safety violations can also lead to other significant consequences for businesses. For instance, in case of an accident resulting in employee injury or death due to non-compliance, a company may face significant civil lawsuits and compensation claims from the affected parties or their families. These legal battles can be long and expensive and can severely impact a company’s finances and reputation. The negative publicity generated by such incidents can also impact on the company’s ability to attract new customers and retain existing ones. 

Increased Insurance Premiums 

Furthermore, non-compliance with workplace safety regulations can also lead to increased insurance premiums and difficulty in obtaining insurance coverage. Insurance companies may consider a business with a history of safety violations as high-risk, leading to higher premiums, or even denial of coverage. 


Positive Returns for Safe Workplaces 

Complying with workplace safety regulations can also have positive impacts on a business. A safe working environment can lead to improved employee morale, better productivity, and reduced absenteeism and turnover.  

By prioritizing employee safety, businesses can also attract top talent and maintain a positive reputation in their industry. 

To ensure workplace safety and compliance with OSHA regulations, businesses should adopt a proactive approach.  

This involves conducting regular safety audits and inspections, identifying and addressing any potential hazards promptly, and providing training to employees on safety protocols and emergency procedures. By implementing a comprehensive safety program, businesses can minimize the risk of workplace accidents and avoid penalties and fines. 

It is also crucial for businesses to stay up to date with the latest safety regulations and guidelines issued by OSHA. This involves regularly reviewing OSHA’s website and attending relevant training programs and conferences. By staying informed, businesses can ensure that they are compliant with the latest safety standards and regulations. 



Workplace safety is an essential aspect of any business, and non-compliance with safety regulations can lead to severe penalties, legal liabilities, and damage to reputation.  

It is crucial for businesses to prioritize workplace safety by implementing comprehensive safety protocols and staying up to date with the latest OSHA regulations.  

By doing so, businesses can ensure a safe working environment for their employees, minimize risks, and avoid the negative consequences associated with non-compliance. 

Learn more about how Asure can help your business stay in compliance

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