Delighted Clients - Staples Canada

Staples Canada


We maintain approximately 40 conference rooms within our building. We were looking for a centralized application that would streamline this process. Meeting Room Manager has helped us by removing double bookings and making the process easier.

LEIGH PEARSON, FACILITY SERVICES MANAGER

Client Profile

Staples Canada is part of the world’s largest office products company. The company has locations in every Canadian province and is the country’s largest supplier of office supplies and business equipment. In 2008, Marketing Magazine’s prestigious Marketing/Leger Corporate Reputation Survey ranked Staples number one among Canada’s top 100 companies. Located in Ontario, Staples’ main office has about 400 employees.

The Challenge

As the leading provider of office supplies and equipment, maintaining lower costs is key to Staples’ success. The company needed to simplify and streamline conference room and resource scheduling at its main location. A dedicated team was tasked with specifying and evaluating primary requirements for the new scheduling application.

Staples Canada also needed a solution that tracked expenses and provided accurate reporting. It needed to be simple, intuitive, and universally accessible at all levels of the company.

The Solution

After researching many different solutions, the Staples Canada team chose AsureSpace™ Meeting Room Manager. Stella Grgar, Staples’ Meeting Room Manager administrator, wanted booking to stay centralized, while allowing each person access to schedules and requests.

Meeting Room Manager allows for easy and consistent bookings, easing communication no matter where employees are. They simply forward requests to Stella, who confirms availability and secures the necessary resources. Meeting Room Manager automatically sends back confirmation notices, giving employees their reservation details. The reservation is then visible to everyone and there’s no confusion.

The Results

Staples needed a simple scheduling software that offered quick implementation and a user-friendly interface. Additionally, the software had to be sophisticated and adaptable. Meeting Room Manager perfectly fit the bill.

Meeting Room Manager simplifies the management of bookings, resources, and scheduling facilities—and Staples continues excelling in the office product market without wasting time on resource scheduling.

Staples Canada Website