4 Ways to Realize the Value of Workplace IoT

August 23, 2018

The Internet of Things is reshaping everything from the way we play music or make dinner reservations to the way we track and report our hours at work. There are a million ways that connected devices in our homes, cars, and offices are making our lives easier and more productive. As a result, the market for IoT integration already exceeds $170 billion and is forecast to reach $500 billion by 2022.

McKinsey projected that IoT in the workplace could generate total economic gains of more than $40 billion per year by increasing the productivity of knowledge workers such as engineers, marketers, and lawyers. However, the most valuable aspect of workplace IoT may not actually be the day-to-day tasks we can automate, but what we can do with the data that our connected devices generate. Let’s look at four ways IoT data will enable HR and facilities managers to make better decisions about their workforce and real estate.

1. Better Understand How, Where, and When Your People Work

When a company has a large office, or multiple locations, it quickly becomes a challenge to understand how all of the organization’s workspace is used. It’s an even greater challenge to optimize those different spaces for the needs of your workforce.

With connected devices throughout a building, you can capture much more precise data about how your people interact with your space. Useful insights generated by the IoT could include everything from basic occupancy and utilization metrics to sophisticated analyses showing how different people and teams use specific spaces for different types of work.

2. Manage Your Meeting Rooms and Assets in Real Time

The IoT has the potential to make scheduling conference rooms far easier and more reliable. Data from occupancy sensors will link with scheduling apps to automatically display the actual availability of workspace, rather than just showing what’s on the schedule. Likewise, employees will be able to locate and use other assets and amenities within the office more easily.

Sensors inside your buildings offer valuable information, but the workforce is increasingly mobile. Today, workers need to have access to room booking or office hoteling systems when they’re at home and on the go during the day. The IoT will make these tools more effective than ever by providing more granular real-time data.

3. Empower Your People to Work Where They’ll Be Most Effective

With the latest information about the availability of conference rooms and equipment, your people can find and book the ideal space for every meeting. Office hoteling takes this opportunity to the next level, enabling workers to utilize shared desks and other assets efficiently, no matter what type of projects or tasks they’re working on each day.

In a world where more and more professionals work remotely, the ability to check availability and reserve workspaces from a mobile device is essential. It should be a frictionless process for your employees to move from home offices to shared workspaces to conference rooms—or anywhere else they want to work. In an IoT-enabled organization, every worker can access the latest information in the palm of their hand, plan their days strategically, and make the best use of their working hours.

4. Measure Your Impact on Workplace Productivity

Part of the challenge of optimizing a workplace is measuring the impact on productivity. To build the business case for new technologies, operations executives must be able to track and report the effects of new systems.

Fortunately, the IoT will provide a wealth of new data about workforce productivity, which will help guide a new generation of office designs, employee schedules, and digital tools. It’s hard to imagine all of the changes we’ll see in the workplace during the next few years, but we can be relatively certain that increased IoT integration will become both a sign of the changing times and a driving force that accelerates ongoing changes.

How to Maximize the Value of Your Workplace IoT Data

Connected devices are already proliferating in the workplace. Soon, the IoT revolution will be in full swing. HR and facilities managers worldwide will need to learn how they can leverage these assets—and the data they provide—to deliver optimal value through investments in real estate and technology. Asure Software provides the full set of occupancy sensorsmeeting room scheduling, and other workforce management tools you need to bring the benefits of the IoT to your organization.