Empowering Team Productivity in the Workplace

September 14, 2018

As stated by SHRM, work teams are the backbone of contemporary work
life. Most organizations rely on high-performance work teams to organize
and carry out their work. The complementary nature of skills across team
members, their commitment to the team mission or goal and their mutual
accountability all equate superior performance than that which could be
achieved by individual employees, which can be a significant competitive
advantage for any organization.

Given the value that teams can deliver when working together, successful
organizations strive to create workplace policies and design workspaces to
empower teams to deliver their best.

Spaces Designed for Collaboration

Teams approach work differently than an individual might and, as a result,
they need very different types of workspaces to support different aspects or
phases of team work. Breakout rooms or areas with that offer the space of
traditional conference rooms without the stodgy associations are versatile
spaces to draw cross-functional teams together for work.

In the Brookings Institution Report, Innovation Spaces: The New Design of
Work, workspaces with flexible designs lend themselves beautifully to
support collaboration. Moveable walls, furniture and even equipment or
machinery can facilitate the changing needs of people and innovation
processes in real time. The best collaborative workspaces are not designed
with a focus strictly on the aesthetic. The most important factor to be
considered is the range of activities a team will undertake in the space and,
to that end, input from those who will actually use the space is essential.

Technology Rich Workspaces

The right technology is vital to team productivity. Collaboration spaces
should be equipped with tools to support team efforts including smart
boards for brainstorming and process work, adaptable presentation
systems to meet a variety of needs and teleconferencing capabilities to
keep remote stakeholders connected. Today investment in collaboration
technology accounts for 20% of the average organization’s meeting room
AV spend.

With a rise in IoT technology in the workplace, sensors can be used to
identify available collaboration spaces and also to help organizations
measure the occupancy rates of those spaces. Knowing which
collaboration spaces are seeing the greatest use by which teams can help
management evaluate the success of their investment in collaborative
spaces and provide the intelligence needed to make changes to design or
use.

Break Rooms and Spaces for Teams to Relax

The central purpose of teams is to get the work done more efficiently, but to
do that work needs to be fun, too. Creating areas apart from dedicated
collaboration working spaces, where team members can interact away from
project work, provides a meaningful opportunity to connect and recharge.
Relaxation spaces also play a key role in reducing stress, which can be a
significant barrier to team productivity. 20% of workers surveyed in the UK
felt that more space to relax is the key to increasing productivity. Inc. offers
some great ideas on creating recharge rooms where teams can get away
from work stress long enough to allow their brains to reset.

Maximize Your Investment in Collaboration Spaces

Asure Software can deliver all the tools you need to maximize your
investment in collaboration spaces. With solutions that offer occupancy
sensors, meeting room scheduling and other workforce management tools,
team members have access to all the capabilities required to stay focused
and productive.