Voluntary Service Overseas (VSO) is a global organization that battles poverty with the care and dedication of volunteers. VSO volunteers meet with local partners to develop health facilities, education services, and earning opportunities. Because people are at the center of everything they do, VSO fights to give voices to those living in poverty.
VSO is focused on ensuring that the majority of funds go to poverty reduction programs worldwide. When it realized how much was spent on workspace leases, VSO knew it had to make a change. At the end of its lease, VSO leadership decided to downsize and move to a smaller office space.
“We knew we had to implement a proper hot desking program,” said Amaraghosha Carter, Head of International Information Technology for VSO. “We needed a way to reduce the number of desks we had, bringing our employee to desk ratio closer to 2:1.”
VSO had previously used informal desk sharing, but it was nothing compared to the new workspace plan. In the past, hoteling had been easy because there were often extra desks available. With a new plan for a smaller workspace and fewer desks, VSO needed to ensure employees had adequate space to work.
Ease of use and accessibility were critical for VSO. The new plan required a simple, straightforward system that could be implemented with minimal training. The ideal system should also provide employees with anytime, anywhere access—from traveling on business or working from home to using any Web browser or smartphone.
Voluntary Service Overseas selected AsureSpace™ Workspace Manager because of its first-rate functionality, simple integration with AsureSpace Touch Panels and Kiosks, and innovative anywhere access.
“We were able to move our staff of 320 people into a space with 180 desks, bringing our ratio to almost 2:1, saving £400,000 annually.” Amaraghosha said. “We can pour that money back into our programs—and that’s exactly what our donors want to hear. It’s useful to have a solution so visual when trying to maximize your time in the office. Employees can see where others are sitting and so can select to sit near teammates to work on projects.”