Delighted Clients

Open University

the open university logo

Our staff finds Meeting Room Manager very easy to use and we now have all The Open University Business School’s resources booked and managed directly by our users rather than our IT Support Team.

DOUGLAS BLANE, DEPUTY IT COORDINATOR, OPEN UNIVERSITY BUSINESS SCHOOL

The Open University Business School, part of The Open University, is the largest business school in Europe and the largest MBA provider in the world. Based in the UK, The Open University Business School operates a series of regional offices and works with international partners to deliver courses in 44 countries. Established in 1983, The Open University Business School has its own academic and research units, which develop courses specifically around the distance learning model.

The Challenge

The Open University Business School has more than 270 staff members who all share resources throughout the school. As the university continued to grow, it was difficult to manage these resources with a notoriously unreliable paper-based system. Each resource had a sign-up sheet so that anyone in need of a particular resource had to either contact a resource administrator or go to a centralized location within the business school.

The Solution

The Open University Business School selected AsureSpace™ Meeting Room Scheduler because it offered an automated, centralized booking system that alleviated problems caused by the paper-based system.

The Results

It didn’t take long for The Open University Business School to realize the value of their investment. Not only did Meeting Room Scheduler simplify the resource reservation process among the staff, it also cut costs by reducing the maintenance required to administer the system.

Open University Website

Nixon Peabody LLP

Nixon Peabody logo

AsureForce Time’s customer service and support are great. I’ve worked with larger companies and they aren’t as responsive and willing to accommodate my requests.

LYNN KENDROT, SENIOR HRIS ADMINISTRATOR

Client Profile

Nixon Peabody LLP is one of the largest Global 100 law firms in the world, with 700 attorneys collaborating across 25 major practice areas in 18 office locations. It operates in cities around the globe: Boston, Chicago, London, Los Angeles, New York City, Paris, Rochester, San Francisco, Shanghai, Silicon Valley, and Washington D.C.

The firm’s size, diversity, and advanced technological resources deliver legal services to individuals and organizations of all sizes in local, state, national, and international matters. In 2008, Nixon Peabody launched the Legally Green™ campaign, promoting sustainability across legal, scientific, and engineering disciplines to help clients reduce their environmental impacts. Legally Green signified Nixon Peabody’s unique combination of legal experience, thought leadership, responsible citizenship, and commitment to serving clients and community.

The Challenge

Before adopting AsureForce™ Time & Labor Management Solutions, Nixon Peabody managed benefits enrollment for over 1,700 employees with paper forms. This paper-based system created unnecessary processing costs and overhead for the HR department—specifically with year-end payroll preparation. Nixon Peabody knew that this was unsustainable and began a corporate initiative to go paperless.

While the HR department posed an immediate need, Nixon Peabody also focused on taking the payroll department paperless. This change would cut operational costs, improve payroll and HR efficiency, and promote employee productivity with anytime, anywhere access.

The Solution

To go truly paperless, Nixon Peabody needed a product that could integrate with its existing payroll and benefits providers. This called for more than just time tracking—it would also need to include online benefits enrollment, paystubs, and W2s. The new solution needed to be equipped with top-of-the-line technology and support teams to facilitate implementation in all 18 office locations.

Nixon Peabody identified AsureForce Time as the ideal solution, not only because it fit the business’ requirements, but because it offered additional Web-based solutions like online timesheets and paystubs—key factors to going paperless.

The Results

With AsureForce Time, all of Nixon Peabody’s needs were met by one vendor. The company was able to save significant time and resources otherwise consumed by evaluating, integrating, and deploying multiple solutions.

“For many years we delivered our 10-page benefits statement in a paper format,” said Lynn Kendrot, Senior HRIS Administrator. With AsureForce time, this method was a thing of the past. The implementation process started with displaying paystubs, W2s, HR and benefits information, then moved to online timesheets, open enrollment, salary planning, and PTO modules.

Since implementing AsureForce Time, Nixon Peabody has gone paperless to support its corporate Legally Green campaign, cut operational costs, and streamlined its HR and payroll departments. Employees especially profited from the self-service benefits system. “We wanted our people to get involved and see what their elections mean on a day to day basis,” said Lynn Kendrot. “Simply listing them on a paystub doesn’t demonstrate their value and importance. With AsureForce Time, we were able to achieve this goal.”

Nixon Peabody LLP Website

NHS Greater Glasgow and Clyde

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To date, more than 250 agile employees use Workspace Manager daily to reserve workspaces.

NHS GREATER GLASGOW AND CLYDE

NHS GREATER GLASGOW AND CLYDE (NHSGGC) is based in Glasgow, Scotland and is one of 14 National Health Service Boards in the country. NHSGGC works with partnership organizations including the local authorities and voluntary sectors, and is responsible for provision and management of the area’s health services including hospitals and general practice. NHSGGC serves 1.2 million people and employs 38,000 staff. It is the largest NHS organization in Scotland and one of the largest in the UK.

The Challenge

After reevaluating their workspace, NHS Greater Glasgow and Clyde leaders realized they needed a solution to increase workforce flexibility. A quick evaluation of their leased buildings confirmed the leaders’ thoughts: the best overall solution was to convert NHSGGC traditional workspaces to hot desking systems.

The Solution

In April 2012, NHSGGC selected AsureSpace Workspace Manager to oversee the organization’s hot-desk strategy. After piloting the solution with a small group, NHSGCC implemented Workspace Manager company-wide. To date, more than 250 agile employees use it daily to reserve workspaces.

The Results

“Asure’s account management team has always been very helpful as we deployed the Workspace Manager solution to our employees,” said Brian Gracie, IT Support Manager at NHSGGC. “Workspace Manager has become our default system for employees. The roll out was a success and employees find the software easy to use. Our measurement for success is that employees use the system. They’ve moved away from other resource scheduling systems used in the past.”

NHS Greater Glasgow and Clyde Website

Lee’s Summit School District

LSR7 logo

We had given up on other scheduling software. Then we came to Asure Software. Meeting Room Manager’s services module included a lot of what we needed. We quickly set things up and have experienced nothing but success.

TIM GRIFFITH, LSSD TECHNOLOGY DEPARTMENT

Lee’s Summit School District (LSSD) is known as one of the top-performing educational institutions in Missouri and the entire nation. The school district has more than 2,500 employees and serves more than 16,000 students in 16 elementary schools, three middle schools, and three high schools.

Lee’s Summit School District Website>

Lowenstein Sandler

LowensteinSandler logo

AsureForce Time provided huge time savings and made it easy to view time-off balances and attendance history.

PATRICIA SOST, SECRETARIAL SERVICES MANAGER

Client Profile

Lowenstein Sandler, an AmLaw 200 law firm with more than 275 attorneys, represents public and private companies, financial institutions, investors, entrepreneurs, universities, and private clients in corporate and litigation matters across the globe. Lowenstein Sandler attorneys are constantly immersed in evolving business and legislative developments that impact the industries driving the economy.

The Challenge

Lowenstein Sandler is a nationally recognized law firm with a passion for understanding its clients’ needs and providing key counsel in every represented case. However, when it came to managing multiple offices, Lowenstein Sandler was hindered by an outdated system that required manual time and labor tracking via paper records. This laborious process required more than 250 manual entries; any errors could only be corrected through complex data verification processes. Lowenstein Sandler needed an HCM solution that would eliminate paperwork, increase company productivity, and provide market-leading technology with minimal IT investment.

The Solution

Lowenstein Sandler required a cutting-edge time and labor management platform. Even more challenging, the finance department required an easy-to-use solution capable of integrating with its current payroll provider. The firm evaluated many hosted and on-demand solutions, but ultimately settled on AsureForce Time & Labor Management due to the cost benefits associated with web-based solutions.

AsureForce Time tailored its system to Lowenstein Sandler’s needs, ensuring accurate capturing, reporting, and transferring of all employee data. Employees could now easily clock in and out online and manage their personal information, such as time off balances, schedules, and attendance history. AsureForce Time & Labor Management worked seamlessly with Lowenstein Sandler’s internal HR management systems and payroll provider to increase operational efficiency.

The Results

Upon deployment, Lowenstein Sandler saw immediate gains in productivity and reduced payroll costs. “AsureForce Time & Labor Management allowed HR to shift the burden of maintaining and updating employee records across the entire organization,” said Patricia Sost, Secretarial Services Manager for Lowenstein Sandler. “AsureForce Time provided huge time savings and increased our ability to easily view time-off balances and attendance history.”

By adopting a Web-based solution to time and attendance tracking, Lowenstein Sandler was able to meet the demands of a growing company and increase the timeliness and accuracy of its payroll process without investing in IT resources. With its days of paper-based, manual processes a distant memory, Lowenstein Sandler concentrates on driving costs down and accelerating the business forward.

Lowenstein Sandler Website

Inotek

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Once the employees realized how it would increase accuracy without being too complicated to use, they were all for it. It already has saved me a significant amount of time.

MARIE COSSEY, PAYROLL ADMINISTRATOR

Inotek is an environmental, health, and safety consulting firm with multiple divisions in many different cities across the country. More than 50 employees manage several clients, each with different billing requirements tied to specific time and attendance reporting.

Inotek Website>

Incarnate Word Retirement Community

the village logo

The switch to AsureForce™ Time & Labor Management Solutions was great. We save time and money with the automated solution.

LETTY ARROWWOOD, BUSINESS MANAGER

Incarnate Word Retirement Community, a not-for-profit corporation, was established by the Sisters of Charity of the Incarnate Word of San Antonio in 1988. We provide a spiritually-enriched home for retired people of all faiths, and boast a professional, responsive staff. Incarnate Word provides a secure, peaceful, and comfortable lifestyle free from the worries of running a household. Its Alamo Heights location is near churches, shopping, banks, restaurants, and major thoroughfares.

Incarnate Word Retirement Community Website>

Health Management of Kansas


We save over $40,000 annually using AsureForce™ Time & Labor Management Solutions.

SABRINA HORNER, CFO

Health Management of Kansas Inc. is comprised of over 1,000 employees dedicated to providing a full range of long-term care services. They realize that choosing a nursing home can be difficult, so they strive to be different. The difference is in their perspective. Every decision revolves around the residents, and every employee helps improve the residents’ lives.

Health Management of Kansas Website>

DPT Laboratories

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The automated system has allowed a uniform and fair application of policies throughout the network and has paid for itself many times over.

KEITH FUGERE, COST ACCOUNTANT

DPT Laboratories Ltd., is a full-service developer, manufacturer, and packager of prescription, over-the-counter, and biotech products. The company adhered to a manual time and attendance process—no mean feat considering there were 500 hourly employees. To complete payroll, the time sheets had to be faxed or delivered from six locations and processing required two full time employees. One of the common issues DPT encountered was employees claiming overtime that could not be confirmed.

DPT Laboratories Website>

Bentley University

bentley university logo

Working with Asure Software has been phenomenal. We had identified problems that Asure Software had to address by configuring the system the way we needed. Time and again the development crew did just what we asked until we got to where we are today. It was probably the single best development effort in the time that I’ve been at Bentley.

DR. PHILLIP KNUTEL, EXECUTIVE DIRECTOR OF ACADEMIC TECHNOLOGY

Bentley University in Waltham, Massachusetts, is one of the leading business schools in the US. With a focus on education and research in business and related professions, Bentley blends the breadth and technological strength of a university with the values of a small college. With over 4,000 undergraduates and another 1,500 graduate students, Bentley was recently ranked #1 in state of the art campus facilities in The Princeton Review’s Best Colleges guide, #30 on BusinessWeek’s top 100 undergraduate business schools, and #4 in PC Magazine’s Top 20 Wired Campuses.

Bentley University Website

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