Blog - What Is a Smart Office?

What Is a Smart Office?

According to recent research, the global smart office market will reach nearly 50 billion dollars by 2024. But what is smart office? A smart office is a workplace where technology enables people to work faster and more effectively. Fortunately, there are many smart office design layouts and smart office products that businesses can implement to make an immediate positive impact on productivity. Organizations design smart offices by integrating advanced technologies including smart devices and sensors to simplify operational processes and minimize costs. Learn about the smart office and how your firm can benefit from smart office software.

Seven qualities of a smart office

Leading consulting firm Deloitte describes smart buildings as “digitally connected structures that combine optimized building and operational automation with intelligent space management to enhance user experience, increase productivity, reduce costs, and mitigate physical and cybersecurity risks.” The most successful businesses are using network-enabled IoT devices, cloud storage, sensors, and biometric identification to create flexible workplaces that boost productivity, increase employee well-being, reduce energy consumption, and enhance security. Here are seven ways a smart office can positively impact your business.

1. Simplify routine tasks

Smart office software provides employees with the information they need to perform tasks faster. Whether it’s quick access to enter timecard information, workflow for process automation, or data support for decision making, smart office software gives employees the tools needed to elevate the way work gets done. A smart office is able to process, monitor, and manage data within the building to identify patterns and develop strategic plans that improve operations.

2. Improve employee and office scheduling

Smart office software makes it easier to track and manage schedules using reports, smart devices, and automated systems. Make room or desk reservations and request other needed services quickly and easily. Using smart office products, employees get visibility into coworkers’ schedules to ensure key personnel are available to attend important meetings.

3. Minimize costs

Connecting smart office products like sensors to building management or automation systems enable firms to control energy consumption costs. In a smart office, businesses gain visibility into levels of occupancy and the environment to make real-time lighting and temperature adjustments and optimize office space.

4. Enhance communication

With today’s distributed workforce, smart office products make it easier for employees to connect and communicate from any location. This allows team members to collaborate in real-time and speed decision making.

5. Improve employee wellbeing

Smart office products enable your business to monitor environmental factors that affect employee health and comfort. Leading organizations are using this data to make the working environment a healthy and happy place for employees to boost productivity, wellbeing, and loyalty.

6. Enhance security

Using identification trackers, biometric authentication tools, and facial recognition technology enables your business to confirm the right employees are present when they clock in and out. This information helps ensure your employees are safe at work and also prevents time fraud.

7. Attract and retain the best talent

According to a recent study, 90% of respondents saw a business reason for working in a smart office and 87% would require smart office technology in their next move. With smarter office space design and utilization, companies can improve employee experience, support flexible work arrangements, and attract and retain the best talent.

Provide a smart office for your workforce

Take steps now to leverage smart office products to positively impact productivity, employee wellness, and your bottom line. Asure’s Smart Office suite of workspace and workforce solutions elevate how work gets done so you can better compete for talent, space, time, and capital assets.

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