Blog - Why Mobile Workers Still Value a Great Office Space

Why Mobile Workers Still Value a Great Office Space

In this new global, mobile economy, standard nine-to-five jobs are losing ground to more flexible positions that require less time in a physical office space. Millennials are shaping the future of the work environment, placing more value on the ability to work when and where they please.

Organizations must adapt to the changing nature of the workforce in order to stay viable in an increasingly competitive marketplace. However, this doesn’t necessarily mean that your company should disappear into the cloud along with everything else.

Having a physical workspace is essential for team building and fostering a strong company culture. Employees expect to be able to easily use resource scheduling software to reserve a workstation or conference room whenever and wherever they need it.

What Really Matters to Millennials

For today’s workforce, scheduling freedom is an even bigger priority than money. PwC’s report on millennials in the workforce demonstrated the following:

  • Only 18% expect to stay with their current employer long-term
  • Flexible working hours are valued over cash bonuses
  • Many feel held back by rigid or outdated working styles


Growing up with mobile technology has influenced the desire to always be on the go and not feel “tied down” by anything. Being stuck in a cubicle day after day is commonly referred to as the worst possible job prospect by the younger generations. Millennials will comprise half of the global workforce by 2020, so it’s time for businesses to get on board with the shifting definition of the workplace.

Bridging the Gap Between the Physical and Digital Worlds

With nearly 40% of today’s workforce being contingent, the real estate needs of companies have changed dramatically. This is good news for organizations looking to lower overhead costs.

A mobile workforce also allows you to be more selective when scouting out new hires, expanding the search beyond whoever happens to live locally to choose from a wide range of specialized talent.

Though this mobility comes with its advantages, it also presents a challenge in terms of striking a balance between reducing permanent office space and providing a “home base” for employees.

Flexible Office Space Supports Millennial Engagement

According to a 2003 survey conducted by Management Today, 97 percent of respondents said they regard their workplace as a symbol of whether or not they are valued by their employer.

Workers without a home base might feel disconnected from their employer and coworkers and lack a sense of company loyalty. So despite the fact that freelancing and other contingent work is becoming more common, it is important to have a central hub where remote employees can gather when in town.

A physical office space not only gives employees a chance to socialize and build interpersonal trust with coworkers, but it offers them the resources they need to do their best work—whether it’s using projector technology for collaborative projects or reserving a quiet office when trying to meet an important deadline.

Hoteling Software Helps Meet the Needs of Your Mobile Workforce

It is crucial to supply a workspace that can accommodate a variegated workforce in order to encourage employee retention and satisfaction.

Office hoteling is a great way to meet the needs of a blended workforce that includes a combination of full-time and contingent employees. Hoteling allows you to cut down on permanent office space without completely sacrificing a physical workspace.

Hoteling software can ease your organization’s transition to a more blended workforce by allowing remote workers to reserve rooms and equipment when they need, rather than having to maintain a personal desk for every person on the payroll. You can also track usage of space in order to help forecast future real estate requirements.

The Global War for Talent Pushes Companies to Improve Employee Experience

The number one workplace trend for 2017 according to Forbes is improving the employee experience. Just as technology allows companies to be pickier, job-seekers can be choosy when it comes to employment because of their access to the global market. For this reason, the war for talent is ramping up, and companies are focusing more on employee satisfaction, with 51% investing in improving their workspace.

Providing value to employees is not just about staying relevant in the increasingly competitive job market. Employee satisfaction enhances productivity, which is key to growth. According to Gallup’s 2012 meta-analysis, companies with engaged workforces have higher earnings per share (EPS), and they seem to have recovered from the recession at a faster rate. Remote workers who have little or no access to company facilities are likely to feel disengaged and jump ship when things get rough.

By balancing the needs of permanently assigned employees and remote or contingent workers with a flexible office space and easy-to-use resource scheduling software, you can control real estate and administrative costs while supporting engagement and productivity.

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