According to Doodle’s 2019 State of Meetings report, bad meetings cost US businesses nearly $400 billion every year. More than one-third of employees in the survey also believe that poorly organized meetings are the biggest threat to their company. That’s leading more businesses to take a closer look at why meetings have become so ineffective and what can be done to improve them. Discover how better conference room design can positively impact the effectiveness of your business meetings. Get three practical tips to plan your room to maximize employee productivity and increase collaboration.
Why your office conference room still matters
Despite the changing work styles and needs of modern workers, the office conference room is still an important part of any workplace. A conference room offers a private space for meetings where coworkers can discuss company issues, conduct interviews, or brainstorm and collaborate on new initiatives. Office conference rooms can employ a number of design approaches including modern, relaxed, studio-style, café, or ideation hub to meet varying business needs. For example, with a more formal office room design, employees can use a conference room to conduct client meetings or host more formal gatherings. With a café-style conference room, employees can connect and refresh with colleagues in a friendlier, casual atmosphere.
Conference room design elements that inspire
In a recent survey, a staggering 71% of senior managers said meetings are unproductive and inefficient. What can conference room design do to change that? Since conference rooms act as a collaboration space, the most successful organizations focus on designing flexible spaces that meet a variety of needs. Think movable furniture, comfortable chairs, and access to natural light. Paint the walls of your conference rooms in bright colors to make the room feel larger and use splashes of color to inspire creativity. Additionally, a modern conference room design needs access to technology such as video walls, interactive whiteboards, and charging stations to support how work gets done.
Three conference room design tips
Many organizations are redesigning their conference rooms to foster employee creativity, collaboration, and productivity. Here are three conference room design tips you can use to improve meeting effectiveness:
1. Design conference rooms to meet a specific need or audience.
In order to effectively plan your room, consider how employees will use office conference spaces. Will it be used for internal meetings only? If so, your conference room design should focus on functionality, comfort, and productivity. You’ll want to provide easy-to-use- collaboration tools that aid the creative process and make it easier to communicate and share meeting takeaways. If your conference room will also need to host clients, then your design will need to be more formal.
2. Provide the right collaboration tools.
To best meet the goals and needs of business meetings, every conference room no matter what style, must be self-sufficient. Conference room design should anticipate and provide for many different needs including technology, office supplies, and even nourishment. Support creative and collaborative efforts with interactive whiteboards. Provide audio-visual equipment so presenters can share presentations or videos. Outfit the conference room with a multimedia cabinet that contains cords, chargers, and other useful meeting supplies. Try to think of things that will prevent participants from running in and out of a meeting.
3. Offer variety and flexibility.
Different employees have different meeting needs. If you can, try to provide a variety of conference room spaces. Create engaging spaces that inspire creative brainstorming. Provide studio-style spaces for more casual collaboration or a café space where employees can discuss a new idea over a cup of coffee. Each space should be flexible to accommodate different group sizes—think movable chairs—as well as meeting styles (casual vs. formal).
Design conference rooms for meeting effectiveness
The most successful organizations are putting these conference room design tips to work and positively impacting meeting efficiency and employee productivity. Modern, flexible conference room spaces embolden collaboration, make employees more productive, and inspire creativity. Asure Software helps organizations of all sizes maximize meeting effectiveness and design smarter office spaces by providing the data-driven insights needed to understand space utilization.