Creating Functional Workspace for the Workforce

April 10, 2015

By: Nigel Clarke, Global SVP of EMEA & APAC

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Decades ago, architects and builders discovered that physical surroundings – our office buildings and homes – directly impact human relationships. People who live on the same floor of an apartment building, for example, develop friendships as they pass in the hallway. Workers who office near each other generate good working relationships because they spend time together in close proximity.

Apple co-founder Steve Jobs was a pioneer of new workspace design when, at Pixar, he created one large office to house all of Pixar’s employees. Computer scientists sat across the floor from executives who sat adjacent to animators. At last, everyone could gain insight and perspective in what their co-workers were doing. Collaboration began to accelerate beyond expectations.

Open Office Design Is Here

In recent years, Silicon Valley has led the way in open office design. Google, Yahoo, eBay, and Facebook ushered in large, airy workspace for employees. According to the International Facility Management Association, roughly 70 percent of U.S. offices now have no, or low, office partitions.

Collaboration among employees has never been more important, especially since so many employees work remotely today. Organizations much foster good workplace collaboration and enable employees to work together at every turn. It just makes sense. Or does it?

New open floor plans are perfect if your singular goal is to maximize existing real estate and minimize costs. However, while these floor plans may create more camaraderie, they can also mask negative effects on work performance.

Where is the middle ground? How much open space does your office really need to encourage employee productivity?

What you need before you make floor plan decisions is data. With the right data, and proper analysis of that data, you can determine the right mix of open and private office space for your organization.

Space Utilization & Occupancy Detection to Make The Most of Your Space

Our SmartView solution captures office space utilization down to the desk chair. Using activity sensor technology to passively detect use and occupancy of meeting rooms and workstations, you can gather the information needed to make smart space decisions that will accommodate employee needs.

Each SmartView sensor constantly records activity. Maximum and minimum occupancy figures can be recorded for an entire building, a specific floor, a department, a conference room – even the chairs within a conference room. This continuous monitoring helps manage real estate trends by providing reporting analysis in real time.

Once occupancy and space utilization data is gathered, you can use the analysis to answer questions, such as:

  • Was the room or desk actually used?
  • How long was it used?
  • By how many people?
  • Which employees may fit a telework model?
  • What is the average occupancy of a particular meeting room?
  • Which rooms/desks were used most frequently and why?

Let SmartView empower you to uncover opportunities to reduce real estate, energy, and other operational costs. Before you create that awesome new floor plan, use SmartView to determine just how much space to devote to the open concept. The future performance of your entire staff might depend on it!

About Nigel

NigelClarkeNigel Clarke joined Asure Software in 2012 and is responsible for AsureSpace Sales & Operations in the Europe/Middle East/Africa and Asia-Pacific regions. He brings 20 years of sales and marketing expertise in complex technology solutions for small, medium and Enterprise markets. Nigel has served the mobile and wireless industry for companies including Mitsubishi Electric Group, FTSE Top 100 Lattice Group PLC, Palm Computing, Intellisync, Dexterra, and Syclo, which SAP acquired in 2012. As Global Senior Vice President of EMEA/APAC, Nigel is focused on driving international deals around the world. While he may not be an international man of mystery, he’s our international man of sales. Based in Staines, United Kingdom, he has a degree in Business Studies and Economics from Surrey University, United Kingdom.

A true entrepreneur at heart, Nigel loves to dream about the “art of the possible” and share that vision with clients. A fast pace is second nature to Nigel; in fact rumor has it he once owned a Maserati that was so cool, it was stolen red-handed from his own parking garage.

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