Ultimate Reasoning Behind Office Hoteling Software

April 18, 2017

Conventional wisdom is that office hoteling and other forms of space-sharing have one primary value proposition: reduced real estate and administrative costs. In today’s competitive economic environment, controlling expenses is obviously important—but cost is only one factor. The real goal is achieving value.

A recent survey of hiring managers found that companies are six times more likely to choose the most qualified worker over the least expensive. Clearly, organizations realize that high value, rather than low cost, is the ultimate goal. This same perspective should be applied in the development of modern office spaces.

How Hoteling’s Value Propositions Go Beyond Cost Reduction

Hoteling and other workspace management systems offer more than a quick opportunity to cut costs—but what does a successful hoteling strategy actually add to your organization?

The answer lies in how a flexible office empowers your workforce by making it easy for teams and individuals to work in whatever space is best suited to their current projects or day-to-day schedule. With today’s technology, it is increasingly cost-effective to deploy real-time booking tools enabling workers to reserve desks, meeting rooms, or other shared resources from any device.

Versatile cloud-based scheduling tools are ideal from the employee perspective, because this enables them to reserve space from anywhere—using a web browser on a home computer, from a smartphone application while on the go, or using integrated on-site technology.

Giving employees the power to select their own workspaces also provides valuable feedback that can help your organization optimize its real estate investments. Workspace management software with comprehensive reporting tools enables companies to drill down into the patterns and trends in office bookings to determine how and where employees prefer to work.

Ask your employees what they want in a workspace and you’ll get the same general answers: fresh air, natural light, not too loud, not too isolated, etc. But when you actually allow employees to choose where they work, you’ll get hard data (e.g. the cubicles near the windows fill up every morning but a cluster of desks near the internal elevators is seldom used and the space might be utilized more effectively for a different purpose).

Ideally, schedule information can be validated or examined by comparing bookings against actual workspace utilization data from on-site occupancy sensors. This provides the most accurate, comprehensive view of how people and space function together within your organization.

Learn more about hoteling software and strategies.