Voluntary Service Overseas

"We were able to move our staff of 320 people into a space with 180 desks, bringing our ratio to almost 2:1, saving £400,000 annually. We can pour that money back into our programmes—and that’s exactly what our donors want to hear."

Amaraghosha Carter, Head of International Information Technology for VSO
  • 320 Employees

  • Government

  • AsureSpace

Voluntary Service Overseas (VSO) is a global organisation that battles poverty with the care and dedication of volunteers. VSO volunteers meet with local partners to develop health facilities, education services, and earning opportunities. Because people are at the center of everything they do, VSO fights to give voices to those living in poverty.

The Challenge

VSO is focused on ensuring that the majority of funds go to poverty reduction programmes worldwide. When it realised how much was spent on workspace leases, VSO knew it had to make a change. At the end of its lease, VSO leadership decided to downsize and move to a smaller office space.

“We knew we had to implement a proper hot desking program,” said Amaraghosha Carter, Head of International Information Technology for VSO. “We needed a way to reduce the number of desks we had, bringing our employee to desk ratio closer to 2:1.”

VSO had previously used informal desk sharing, but it was nothing compared to the new workspace plan. In the past, hoteling had been easy because there were often extra desks available. With a new plan for a smaller workspace and fewer desks, VSO needed to ensure employees had adequate space to work.

The Solution

Ease of use and accessibility were critical for VSO. The new plan required a simple, straightforward system that could be implemented with minimal training. The ideal system should also provide employees with anytime, anywhere access—from travelling on business or working from home to using any Web browser or smartphone.

Voluntary Service Overseas selected AsureSpace™ Workspace Manager because of its first-rate functionality, simple integration with AsureSpace Touch Panels and Kiosks, and innovative anywhere access.

The Results

“We were able to move our staff of 320 people into a space with 180 desks, bringing our ratio to almost 2:1, saving £400,000 annually.” Amaraghosha said. “We can pour that money back into our programmes—and that’s exactly what our donors want to hear. It’s useful to have a solution so visual when trying to maximize your time in the office. Employees can see where others are sitting and so can select to sit near teammates to work on projects.”

Find out why top firms are turning to Asure Software

Flexible and robust conference room scheduling made simple

Doing more with less: The definition of efficiency and something every organisation is striving to achieve. In the case of managing shared real estate and other corporate assets, efficiency is vital to success. Without it, productivity suffers, processes are compromised and ultimately, costs rise. Meeting Room Manager provides administrators with tools to automate the entire scheduling process and customised options to meet their organisation’s unique needs.

  • Cloud & Mobile Solutions

    Connect to your system from any device—desktop, tablet, or mobile—then use touch panels and kiosks to reserve rooms and workspaces. Since everything is cloud-based, your system is updated and reflects changes in real-time.

  • Office Hoteling

    Simple scheduling, mobile access, and integrated tools allow for immediate program adoption. Tracking space utilization allows you to measure program performance and usage behaviour.

  • Outlook & Google Integrations

    Make the most of your calendars by integrating them with our resource scheduling systems. You get the best of both worlds with a robust scheduling system accessed through calendaring software already familiar to your employees.

  • Event & Visitor Manager

    Ensure events and visitors are managed properly from start to finish. Set up new events and capture critical information with a few simple clicks. Track guest arrival and departure for improved service and security.

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Voluntary Service Overseas

Voluntary Service Overseas (VSO) is a global organisation that battles poverty with the care and dedication of volunteers. VSO volunteers meet with local partners to develop health facilities, education services, and earning opportunities. Because people are at the center of everything they do, VSO fights to give voices to those living in poverty.  ...

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