How Much Office Space Do You Really Need?

February 28, 2017

The needs of the workforce are changing. Driven by increasingly powerful and versatile technology, corporate employees are more mobile and less tied to their desks than ever before—making the idea of a permanent office for every employee increasingly outdated.

Today’s mobile professionals don’t need one static, individual office space—they need flexible access to a variety of workspaces suited to different types of meetings and tasks. As a result of this shift to a more dynamic schedule, it can be more complicated for companies to plan their real estate needs. In addition to having the right spaces, it is important to provide the right tools to make it easy for employees to book meeting rooms and other shared resources.

Hoteling and Flexible Scheduling Enable More Efficient Utilization of Space

The one-to-one relationship between people and offices has long-since been eliminated at many organisations. Approximately 70% of U.S. employees already work in open-plan offices,[1] but the person-to-space ratio continues to shrink. The average amount of space allocated per person is expected to fall below 100 square feet in 2017—down more than 50% from 225 sq. ft. in 2010.[2]

Increased utilisation of space on a per-worker basis is helping companies get the most out of expensive investments in real estate. At the same time, technology is making it easier for employees to work from anywhere in the office, at home, or in the world. These two trends have made it essential for companies to deploy smart tools enabling employees to easily find, reserve, and use available workspaces.

Asure Software provides easy-to-use full-service scheduling tools that put everything from parking spaces to conference rooms at your fingertips on any device. With Asure, your team has the power to reserve everything they need and flawlessly handle any last-minute changes before an important meeting—or simply book a quiet office space for some focused work.

Objective Workspace Utilisation Data Helps Right-Size Your Space

As companies seek to make the most of their investments in workspace and amenities, it is increasingly critical to measure and optimise employee utilisation of space and equipment. As the classic saying goes, “you can’t manage what you can’t measure.”

Asure’s meeting room analytics help you identify and visualise key trends by location, by person, or by department. With our browser-based reporting tools, you can easily review occupancy and utilisation data for any number of rooms, workstations, or locations.

This objective data helps provide a complete picture of how space is used in your organisation—enabling you to maximise the value of real estate and other assets based on the true needs of your workforce.

[1] International Facilities Management Association (IFMR). Space and Project Management Benchmarks: IIFMA Research Report #34. Houston, Texas: IFMR; 2010.

[2] CoreNet Global.  Office space projected to shrink. June 2012. http://usatoday30.usatoday.com/money/workplace/story/2012-06-05/tech-creates-workplace-everywhere/55405518/1