Musical Chairs: How to Help Employees Enjoy Hot Desking

August 1, 2016

Hot desking, also called hoteling, is currently one of the biggest trends in office culture. The idea behind hot desking—which basically means employees can sit wherever they want—is that employees have opportunities to experience different office areas and talk to people they normally wouldn’t if they sat at their own desks all day. The concept spawned in the 1990s, but is still used today to cut costs and increase employee productivity.

Hot desking seems like a great idea—it frees up office space and allows workers increased flexibility. So, what could possibly go wrong?  A survey conducted by the Industrial Society found that employees view having their own desk or office twice as important as workplace flexibility. In many cases, employees said that they feel they don’t have enough control over where they do their work. The study also showed that habits such as using the same toilet stall and using the same mug are very important to employees.

It should come as no surprise that hot desking has encountered opposition in recent years. As the idea became more mainstream, some of the most important aspects got lost by the wayside. If hot desking is done incorrectly, employees can feel like they have no privacy or no personal areas at work. This can make it even more difficult for employees to deal with inevitable workplace stress.

However, because time has lapsed since the initiation of hot desking, successful companies have observed what works and what does not. Hot desking technology has developed and it now provides more and more options for improving workplace culture. If hot desking is done properly, employees benefit from a streamlined office space, more social interaction, and boosted employee productivity. In fact, studies show that face-to-face interactions are the most important aspects of business—they allow employees to collaborate, spark innovative ideas, and even increase creativity.

There’s a key to making hot desking a success—proper implementation and management. Hot desking is most effective under the guidance of advanced software, which makes it easy for management and employees to move and schedule spaces in the office. This positively influences employee flexibility. Office hoteling and telecommuting programmes offer the perfect balance between employee flexibility and cost efficiency.

Whether you’re implementing a telecommuting programme, developing an agile workplace, or deploying a hoteling programme, you can instal a reliable system to help you manage important aspects of your workplace. To increase office productivity and employee collaboration, Asure Software has streamlined the entire process with platforms such as SmartMove.

Asure SmartMove software can be accessed from all devices, including computers and tablets. It allows companies to efficiently manage people, space, and asset data in one convenient system. Perhaps you’re implementing a hot desking technique, or maybe manageing floor plans? SmartMove streamlines the entire process with a user-friendly, up-to-date, interactive metrics system customised to your workplace.

When you’re considering the pros and cons of hot desking in the office, certain methods and lack of investment virtually guarantee failure. Luckily for astute management teams, Asure Software is available to guarantee hot-desking success.

Sources:

http://www.computerweekly.com/feature/Morale-plummets-when-we-go-cold-on-hot-desks
https://hbr.org/2014/10/workspaces-that-move-people
http://www.flexibility.co.uk/flexwork/offices/space-sharing.htm
http://www.stuff.co.nz/business/74010816/Workers-do-not-really-like-hot-desking-at-work
https://www.researchgate.net/publication/255579541_Putting_Employees_in_Their_Place_The_Impact_of_Hot_Desking_on_Organizational_and_Team_Identification
http://theconversation.com/the-rise-and-fall-of-the-hot-desk-say-hello-to-activity-based-working-26622

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