Staples Canada

"We maintain approximately 40 conference rooms within our building. We were looking for a centralized application that would streamline this process. Meeting Room Manager has helped us by removing double bookings and making the process easier."

Leigh Pearson, Facility Services Manager
  • Ontario, Canada

  • 400 Employees

  • Business Services

  • AsureSpace

Client Profile

Staples Canada is part of the world’s largest office products company. The company has locations in every Canadian province and is the country’s largest supplier of office supplies and business equipment. In 2008, Marketing Magazine’s prestigious Marketing/Leger Corporate Reputation Survey ranked Staples number one among Canada’s top 100 companies. Located in Ontario, Staples’ main office has about 400 employees.

The Challenge

As the leading provider of office supplies and equipment, maintaining lower costs is key to Staples’ success. The company needed to simplify and streamline conference room and resource scheduling at its main location. A dedicated team was tasked with specifying and evaluating primary requirements for the new scheduling application.

Staples Canada also needed a solution that tracked expenses and provided accurate reporting. It needed to be simple, intuitive, and universally accessible at all levels of the company.

The Solution

After researching many different solutions, the Staples Canada team chose AsureSpace™ Meeting Room Manager. Stella Grgar, Staples’ Meeting Room Manager administrator, wanted booking to stay centralized, while allowing each person access to schedules and requests.

Meeting Room Manager allows for easy and consistent bookings, easing communication no matter where employees are. They simply forward requests to Stella, who confirms availability and secures the necessary resources. Meeting Room Manager automatically sends back confirmation notices, giving employees their reservation details. The reservation is then visible to everyone and there’s no confusion.

The Results

Staples needed a simple scheduling software that offered quick implementation and a user-friendly interface. Additionally, the software had to be sophisticated and adaptable. Meeting Room Manager perfectly fit the bill.

Meeting Room Manager simplifies the management of bookings, resources, and scheduling facilities—and Staples continues excelling in the office product market without wasting time on resource scheduling.

Find out why top firms are turning to Asure Software

Flexible and robust conference room scheduling made simple

Doing more with less: The definition of efficiency and something every organization is striving to achieve. In the case of managing shared real estate and other corporate assets, efficiency is vital to success. Without it, productivity suffers, processes are compromised and ultimately, costs rise. Meeting Room Manager provides administrators with tools to automate the entire scheduling process and customized options to meet their organization’s unique needs.

  • Cloud & Mobile Solutions

    Connect to your system from any device—desktop, tablet, or mobile—then use touch panels to reserve rooms and workspaces. Since everything is cloud-based, your system is updated and reflects changes in real-time.

  • Outlook Integrations

    Make the most of your calendars by integrating them with our resource scheduling systems. You get the best of both worlds with a robust scheduling system accessed through calendaring software already familiar to your employees.

  • Event & Visitor Manager

    Ensure events and visitors are managed properly from start to finish. Set up new events and capture critical information with a few simple clicks. Track guest arrival and departure for improved service and security.

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